0. information on the processing of personal data by DOCX GmbH
PDF: General information to the data subject on the collection of personal data as an applicant
PDF: General information of the data subject about the collection of personal data as communication partner and contacts
PDF: Information of the data subject about the collection of personal data as a customer, interested party, service provider or supplier
PDF: General information of the data subject about the collection of personal data as an employee, trainee or student trainee
1. Name and address of the data controller
The data controller within the meaning of the law is:
DOCX Technische Dokumentation GmbH & Co. KG
Phone +49 521 96720-30
Fax +49 521 96720-40
1.1 Contact details of the data protection officer
We are not obliged to appoint a data protection officer. You can reach the point of contact at: email@example.com or via our postal address, addressed to "The Data Protection Controller".
2. General information about data processing
Our website collects a range of general data and information every time it is accessed. This general data and information is stored in the log files of the web server.
When using this general data and information, no conclusions are drawn about the data subject. This information is only required to deliver the content of our website correctly, to optimise the content of the website as well as the advertising for it, to ensure the permanent functionality of our IT systems and the technology of our website, and to provide law enforcement authorities with the information required for prosecution in the event of a cyber attack. Therefore, the data and information collected anonymously will be evaluated statistically on the one hand, and with the aim of increasing the data protection and data security of the enterprise on the other hand, in order to ensure an optimal level of protection for the personal data processed by the enterprise. The anonymous data of the server log files are stored separately from any personal data provided by a data subject.
2.1 Scope of the processing of personal data
As a matter of principle, we collect and use personal data of our users only insofar as this is necessary for the provision of a functional website as well as our contents and services. The collection and use of our users' personal data regularly takes place only with the user's consent. An exception applies in those cases where obtaining prior consent is not possible for factual reasons and the processing of the data is permitted by legal regulations.
2.2 Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for processing operations involving personal data, Article 6 (1) lit. a of the EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.
Insofar as the processing of personal data is necessary for the fulfilment of a legal obligation to which our company is subject, Art. 6 (1) lit. c GDPR is the legal basis.
If the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 (1) lit. f GDPR serves as the legal basis for the processing.
2.3 Data deletion and storage period
The personal data of the data subject shall be deleted or blocked as soon as the purpose of the storage ceases to apply. Furthermore, storage may take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the person responsible is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data for the conclusion or performance of a contract.
3. Provision of the website and creation of log files
3.1 Description and scope of data processing
Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data are collected:
- Information about browser type and version used
- Operating system of the user
- Internet service provider of the user
- IP address of the user
- Date and time of access
- Websites from which the user's system accesses our website
- Websites that are accessed by the user's system via our website
The log files contain IP addresses or other data that enable an assignment to a user if the link to the website from which the user accesses the website or the link to the website to which the user goes contains personal data.
The data are also stored in the log files of our system. These data are not stored together with other personal data of the user.
3.2 Legal basis for data processing
The legal basis for the temporary storage of the data and the log files is Art. 6 (1) lit. f GDPR.
3.3 Purpose of the data processing
The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.
The storage in log files takes place to ensure the functionality of the website. In addition, we use the data to optimise the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.
These purposes are also our legitimate interest in data processing according to Art. 6 (1) lit. f GDPR.
3.4 Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
In the case of storage of data in log files, this is the case after seven days at the latest. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or altered so that an assignment of the accessing client is no longer possible.
3.5 Possibility of objection and removal
The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility for the user to object.
This website sometimes uses so-called cookies. Cookies do not cause any damage to your computer and do not contain viruses. Cookies are used to make our website more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are so-called "session cookies". They are automatically deleted at the end of your visit. Other cookies remain stored on your end device until you delete them. These cookies enable us to recognise your browser on your next visit.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or generally, and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.
You can view and change your settings here.
4.1 Description and scope of data processing
When a user accesses a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.
The following data are stored and transmitted in the cookies:
- Language settings
- Log-in information
4.2 Legal basis for data processing
The legal basis for the processing of personal data using cookies is Art. 6 (1) lit. f GDPR.
4.3 Purpose of the data processing
We need cookies for the following applications:
- Acceptance of language settings
- Remembering search terms
The user data collected through technically necessary cookies are not used to create user profiles.
These purposes also constitute our legitimate interest in processing the personal data pursuant to Art. 6 (1) lit. f GDPR.
4.4 Duration of storage, possibility of objection and removal
5. Email contact
5.1 Description and scope of data processing
Contact can be made via the email addresses provided. In this case, the user's personal data transmitted with the email will be stored.
In this context, no data is passed on to third parties. The data is used exclusively for processing the conversation.
5.2 Legal basis for data processing
The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 (1) lit. f GDPR.
5.3 Purpose of the data processing
The processing of personal data is solely for the purpose of processing the contact. This also constitutes the necessary legitimate interest in the processing of the data.
5.4 Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For personal data sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it is clear from the circumstances that the matter in question has been conclusively clarified.
The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.
5.5 Possibility of objection and removal
The user has the possibility to revoke their consent to the processing of personal data at any time. If the user contacts us by email, they can object to the storage of their personal data at any time by email. In such a case, the conversation cannot be continued.
All personal data stored in the course of contacting us will be deleted in this case.
6. Rights of the data subject
If your personal data is processed, you are a "data subject" within the meaning of the GDPR and you have the following rights in relation to us as the controller. You can exercise your rights by contacting our Data Protection Officer stating your concern.
6.1 Right of information
Any person affected by the processing of personal data shall have the right to obtain from the controller, at any time and free of charge, information about the personal data concerning them that are stored, as well as a copy of those data.
You may request confirmation from the data controller as to whether personal data relating to you is being processed by us.
6.2 Right of rectification
Any person affected by the processing of personal data has the right to obtain the immediate rectification of personal data relating to them which are inaccurate. Furthermore, the data subject has the right, taking into account the purposes of the processing, to request the completion of incomplete personal data - also by means of a supplementary declaration.
6.3 Right to restrict processing
Any person affected by the processing of personal data has the right to request the controller to restrict the processing if one of the conditions provided for by the legislator in Article 18 (1) of the GDPR is met.
6.4 Right of deletion
Any person affected by the processing of personal data shall have the right to obtain from the controller the deletion without delay of personal data concerning them, where one of the grounds referred to in Article 17 (1) of the GDPR applies.
6.5 Right to data portability
Any person affected by the processing of personal data shall have the right to obtain the personal data relating to them which have been provided by the data subject to a controller in a structured, commonly used and machine-readable format. They also have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was provided, provided that the processing is based on consent pursuant to Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR or on a contract pursuant to Art. 6 (1) lit. b GDPR and the processing is carried out with the help of automated procedures.
6.6 Right of objection
Any person affected by the processing of personal data has the right to object at any time, on grounds relating to their particular situation, to the processing of personal data concerning them which is carried out on the basis of Article 6 (1) lit. e or f of the GDPR. This also applies to profiling based on these provisions.
The company shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the assertion, exercise or defence of legal claims.
If the company processes personal data for the purpose of direct marketing, the data subject shall have the right to object at any time to processing of personal data for such marketing. This also applies to profiling, insofar as it is connected with such direct advertising. If the data subject objects to the processing for direct marketing purposes, the personal data shall no longer be processed for these purposes.
6.7 Right to revoke the declaration of consent under data protection law
Any person affected by the processing of personal data has the right to revoke their consent to the processing of personal data relating to them at any time.
You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent shall not affect the lawfulness of the processing carried out on the basis of the consent until revocation.
6.8 Right to object to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.
The controller has integrated the Google Analytics component (with anonymisation function) on this website. Google Analytics is a web analysis service. Web analysis is the collection, collation and evaluation of data about the behaviour of visitors to websites. Among other things, a web analysis service collects data on which website a data subject came to a website from (so-called referrers), which sub-pages of the website were accessed or how often and for how long a sub-page was viewed. A web analysis is mainly used to optimise a website and to analyse the cost-benefit of Internet advertising.
The operating company of the Google Analytics component is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
The controller uses the addition "_gat._anonymizeIp" for web analysis via Google Analytics. By means of this addition, the IP address of the Internet connection of the data subject is shortened and anonymised by Google if access to our websites takes place from a member state of the European Union or from another state party to the Agreement on the European Economic Area.
The purpose of the Google Analytics component is to analyse the flow of visitors to our website. Google will use the data and information collected for the purpose of evaluating your use of our website, for compiling reports on website activity for website operators and for providing other services relating to website activity.
Google Analytics places a cookie on the information technology system of the data subject. A definition of cookies has already been provided. By placing the cookie, Google is able to analyse the use of our website. Each time one of the individual pages of this website is called up, which is operated by the controller and on which a Google Analytics component has been integrated, the Internet browser on the information technology system of the data subject is automatically induced by the respective Google Analytics component to transmit data to Google for the purpose of online analysis. As part of this technical procedure, Google obtains knowledge of personal data, such as the IP address of the data subject, which Google uses, among other things, to track the origin of visitors and clicks and subsequently to enable commission calculations.
Personal information, for example the access time, the location from which an access originated and the frequency of visits to our website by the data subject, is stored by means of cookies. Each time you visit our web pages, this personal data, including the IP address of the Internet connection used by the data subject, is transmitted to Google in the United States of America. This personal data is stored by Google in the United States of America. Google may share this personal data collected through the technical process with third parties.
The data subject can prevent the setting of cookies by our website, as already described above, at any time by means of an appropriate setting of the Internet browser used and thus permanently prevent the setting of cookies. Such a setting of the Internet browser used would also prevent Google from placing a cookie on the information technology system of the data subject. Furthermore, a cookie already placed by Google Analytics can be deleted at any time via the Internet browser or other software programs.
8.1 Application information, collection, processing, use and disclosure of your data
How we handle your personal data.
All data that you provide to us through your application, including in paper form, are stored and processed by us. These are mostly the following data:
- The position for which you have applied, including the type and scope of the job
- Application documents (cover letter, CV, work experience, education and attachments such as references), salary expectations
- Possible start date
- In a few exceptional cases, your identification documents
Additionally, all other data that you provide to us in the application process This may also include special categories of personal data such as health data that we collect, store and process, for example, as part of an employment screening.
If a video interview is conducted, we only store the technically necessary data, but not the interview itself.
Furthermore, we may also collect the listed data about you from other sources, including recruitment agencies, third party websites - e.g. job exchanges such as Stepstone or Monster, the references given to us and other data that is publicly available on the Internet.
For what purposes and on what legal basis we process your data.
We collect and process your personal data in order to be able to offer advertised vacancies and conduct the selection process. The data you provide us with will be stored and processed for the purpose of processing your application and, if an employment relationship is established, also for the purpose of implementing the employment relationship, if this is necessary for the implementation or termination of the employment relationship or for the exercise or fulfilment of the rights and obligations of the employee representation resulting from a law or a collective agreement, a company or service agreement. Processing for other purposes does not take place. The legal basis for this is Art. 26 (1) p. 1 in conjunction with (8) p. 2 Federal Data Protection Act, as well as Art. 22 (1) lit. b Federal Data Protection Act, or with profiles that have been made public Art. 6 (1) lit. f GDPR in conjunction with Art. 9 (2) lit. e GDPR. Our legitimate interest lies in receiving a first impression from you, which you have made public in accordance with Art. 9 (2) lit. e
Furthermore, we may store and process personal data about you for the defence of asserted legal claims arising from the application process on the legal basis of Art. 6 (1) lit. f GDPR. This is also our legitimate interest in the storage and processing.
If consent is required for storage and processing (e.g. for longer storage of your application for positions to be advertised in the future), Art. 26 (1) Federal Data Protection Act in conjunction with Art. 6 (1) lit. a and 7 GDPR are the legal basis.
To whom we transfer your data.
A transfer of personal data to third parties is not intended.
8.2 Duration of storage
If we are unable to offer you employment, the data you submit will be stored for up to six months for the purpose of answering questions relating to your application and rejection. However, if your application documents are of interest in principle, although no suitable employment is currently available, you hereby grant us your consent to store your data for up to 24 months in order to be able to consider and contact you for future job offers.
DOCX Technische Dokumentation GmbH & Co. KG
Markgrafenstraße 3 | 33602 Bielefeld
Tel. +49 521 96720-30
Fax +49 521 96720-40