0. information on the processing of personal data by DOCX GmbH

PDF: General information to the data subject on the collection of personal data as an applicant
PDF: General information of the data subject about the collection of personal data as communication partner and contacts
PDF: Information of the data subject about the collection of personal data as a customer, interested party, service provider or supplier
PDF: General information of the data subject about the collection of personal data as an employee, trainee or student trainee


1. The name and address of the person responsible

responsible in the sense of the law:

DOCX GmbH
Technical Dokumentation
Markgrafenstrasse 3
33602 Bielefeld
Germany

Phone +49 521 96720-30
Fax +49 521 96720-40
mail@@docx.de


1.1 Contact details of the data protection officer

We are not obliged to appoint a data protection officer. You can reach the contact person under: datenschutz@@docx.de or our postal address with the addition "the data protection officer".


2. General information on data processing

Our website collects a number of general data and information with each call. This general data and information is stored in the log files of the web server.

When using this general data and information, no conclusions are drawn about the person concerned. This information is used only to correctly deliver the content of our website, to optimize the content of the website and advertising for it, to ensure the long-term functionality of our IT systems and the technology of our website, and to provide law enforcement authorities with the information necessary for law enforcement in the event of a cyber-attack. This anonymous data and information is therefore evaluated both statistically and with the aim of increasing data protection and data security within the company in order to ultimately ensure an optimum level of protection for the personal data processed. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

2.1 Scope of the processing of personal data

We collect and use the personal data of our users only to the extent necessary to provide a functional website and our content and services. The collection and use of personal data of our users takes place regularly only with the consent of the user. An exception applies in those cases in which it is not possible to obtain prior consent for actual reasons and the processing of the data is permitted by statutory provisions.

2.2 Legal basis for the processing of personal data

Where we obtain the consent of the data subject for the processing of personal data, Article 6(1)(a) of the EU Basic Data Protection Regulation (DS-GVO) serves as the legal basis for the processing of personal data. Art. 6 para. 1 lit. b DS-GVO serves as the legal basis for the processing of personal data required for the performance of a contract to which the data subject is a party. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c DS-GVO is the legal basis.

If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and fundamental freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f DS-GVO serves as the legal basis for the processing.

2.3 Data deletion and storage duration

The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage no longer applies. In addition, the data may be stored if the European or national legislator has provided for this in EU regulations, laws or other provisions to which the person responsible is subject. The data shall also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless it is necessary for further storage of the data for the conclusion or performance of a contract.


3. Provision of the website and creation of log files

3.1 Description and scope of data processing

Each time you access our website, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected:

  • Information about browser type and version used
  • Operating system of the user
  • Internet service provider of the user
  • IP address of the user
  • Date and time of access
  • Websites from which the user's system accesses our website
  • Websites accessed by the user's system through our website

The log files contain IP addresses or other data that can be assigned to a user if the link to the website from which the user accesses the website or the link to the website to which the user switches contains personal data.

The data is also stored in the log files of our system. These data are not stored together with other personal data of the user.

3.2 Legal basis for data processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f DS-GVO.

3.3 Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the IP address of the user must remain stored for the duration of the session.

The data is stored in log files to ensure the functionality of the website. The data is also used to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

These purposes also include our legitimate interest in data processing pursuant to Art. 6 para. 1 lit. f DSGVO.

3.4 Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data to provide the website, this is the case when the session in question has ended.

If the data is stored in log files, this is the case after seven days at the latest. A storage going beyond this is possible. In this case the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

3.5 Objection and removal options

The collection of data for the provision of the website and the storage of data in log files is mandatory for the operation of the website. Consequently, there is no possibility for the user to object.


4. Use of cookies

This website uses cookies. Cookies are text files which are stored on a computer system via an Internet browser.

Numerous websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string of characters through which web pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This enables the visited websites and servers to distinguish the individual browser of the person concerned from other Internet browsers that contain other cookies. A particular Internet browser can be recognized and identified by its unique cookie ID.

The use of cookies enables us to provide more user-friendly services to the users of this website, which would not be possible without the setting of cookies.

By means of a cookie, the information and offers on our website can be optimized in the interests of the user. Cookies enable us, as already mentioned, to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website.

The person concerned can prevent the setting of cookies by our website at any time using the appropriate setting of the Internet browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common Internet browsers. If the person concerned deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable under certain circumstances.

4.1 Description and scope of data processing

When a user visits a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

The following data is stored and transmitted in the cookies:

  •  Language settings
  •  log-in information

 4.2 Legal basis for data processing

The legal basis for the processing of personal data using cookies is Art. 6 para. 1 lit. f DS-GVO.

4.3 Purpose of data processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these it is necessary that the browser is recognized also after a page change.

We need cookies for the following applications:

  • Adoption of language settings
  • Remember search terms

The user data collected by technically necessary cookies are not used to create user profiles.

In these purposes, our legitimate interest lies in the processing of personal data in accordance with Art. 6 para. 1 lit. f DS-GVO.

4.4 Duration of storage, objection and removal options

Cookies are stored on the user's computer and transmitted to our site by the user. Therefore, you as a user have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that all functions of the website can no longer be used to their full extent.


5. E-mail contact

5.1 Description and scope of data processing

Contact can be established via the e-mail addresses provided. In this case, the personal data of the user transmitted with the e-mail will be stored.

In this context, it does not pursue the passing on of data to third parties. The data will be used exclusively for the processing of the conversation.

5.2 Legal basis for data processing

The legal basis for processing the data transmitted in the course of sending an e-mail is Art. 6 para. 1 lit. f DS-GVO.

5.3 Purpose of data processing

The processing of personal data serves solely to process the establishment of contact. This also includes the necessary justified interest in the processing of the data.

5.4 Duration of storage

The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation ends when the circumstances indicate that the matter in question has been conclusively clarified.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5.5 Possibility of objection and removal

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time by e-mail. In such a case, the conversation cannot be continued.

All personal data stored in the course of contacting us will be deleted in this case.


6. Rights of the data subject

If personal data is processed by you, you are the "person concerned" within the meaning of the DS-GVO and you are entitled to the following rights vis-à-vis us as the person responsible. You can make use of your rights by contacting our data protection officer stating your concern.

6.1 Right to information

Any person concerned by the processing of personal data shall have the right at any time to obtain from the controller, free of charge, information concerning the personal data relating to him which have been stored and a copy of such data.

You may ask the data controller to confirm whether personal data concerning you will be processed by us.

6.2 Right of rectification

Any person data subject to the processing of personal data has the right to obtain the rectification without delay of inaccurate personal data concerning him or her. Furthermore, the data subject shall have the right, having regard to the purposes of the processing, to request the completion of incomplete personal data, including by means of a supplementary statement.

6.3 Right to limitation of processing

Any person concerned by the processing of personal data has the right to request the controller to restrict the processing if one of the conditions laid down by the legislator in Art. 18 para. 1 DS-GVO is met.

6.4 Right to cancellation

Any person data subject to the processing of personal data has the right to require the controller to delete the personal data relating to him without delay if one of the reasons set out in Art. 17 (1) DS Block Exemption Regulation applies.

6.5 Right to data transferability

Any data subject involved in the processing of personal data has the right to obtain personal data concerning him or her which have been provided by the data subject to a controller in a structured, common and machine-readable format. It also has the right to communicate this data to another controller without being hindered by the controller to whom the personal data have been provided, provided that the processing is based on the consent pursuant to Art. 6 para. 1 letter a DS-GVO or Art. 9 para. 2 letter a DS-GVO or on a contract pursuant to Art. 6 para. 1 letter b DS-GVO and the processing is carried out using automated procedures.

6.6 Right of objection

Any person data subject to the processing of personal data has the right to object at any time, on grounds relating to his/her particular situation, to the processing of personal data concerning him/her carried out pursuant to Article 6(1)(e) or (f) of the DS Block Exemption Regulation. This also applies to profiling based on these provisions.

In the event of objection, the company will no longer process the personal data unless we can prove compelling grounds for processing worthy of protection which outweigh the interests, rights and freedoms of the data subject, or the processing serves to assert, exercise or defend legal claims.

If the company processes personal data for the purpose of direct marketing, the data subject shall have the right to object at any time to the processing of the personal data for the purpose of such advertising. This also applies to profiling insofar as it is connected with such direct advertising. If the data subject objects to the processing for direct marketing purposes, the personal data shall no longer be processed for those purposes.

6.7 Right to revoke declaration of consent under data protection law

Any person concerned by the processing of personal data has the right to withdraw consent to the processing of personal data at any time.

You have the right to revoke your data protection consent at any time. The revocation of your consent does not affect the legality of the processing carried out on the basis of your consent until you revoke it.

6.8 Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your residence, place of work or place of suspected infringement, if you consider that the processing of your personal data is in breach of the DS-GVO.


7. Privacy policy on the use and application of Google Analytics

(with anonymization function)

 The data controller has integrated the Google Analytics component (with anonymization function) on this website. Google Analytics is a web analysis service. Web analysis is the collection, collection and evaluation of data about the behaviour of visitors to websites. Among other things, a web analysis service collects data on which website a person concerned came to a website from (so-called referrers), which subpages of the website were accessed or how often and for how long a subpage was viewed. A web analysis is mainly used to optimize a website and for the cost-benefit analysis of Internet advertising.

The operating company of the Google Analytics component is Google-Analytics-Komponente ist die Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland.

The data controller uses the addition "_gat._anonymizeIp" for the web analysis via Google Analytics. This addition is used by Google to shorten and anonymize the IP address of the Internet connection of the person concerned if access to our website is from a member state of the European Union or from another state party to the Agreement on the European Economic Area.

The purpose of the Google Analytics component is to analyze the flow of visitors to our website. Google uses the data and information obtained, among other things, to evaluate the use of our website, to compile online reports for us showing the activities on our websites and to provide other services in connection with the use of our website.

Google Analytics places a cookie on the data subject's information technology system. What cookies are has already been explained above. When the cookie is set, Google is able to analyze the use of our website. Each time you access one of the individual pages of this website, which is operated by the data controller and on which a Google Analytics component has been integrated, the Internet browser on the information technology system of the person concerned is automatically prompted by the respective Google Analytics component to transmit data to Google for the purpose of online analysis. As part of this technical process, Google obtains knowledge of personal data, such as the IP address of the person concerned, which Google uses, among other things, to track the origin of visitors and clicks and subsequently to enable commission statements.

The cookie is used to store personal information such as the access time, the location from which the access originated and the frequency of visits to our website by the person concerned. Each time you visit our websites, this personal data, including the IP address of the Internet connection used by the person concerned, is transmitted to Google in the United States of America. This personal data is stored by Google in the United States of America. Google may disclose personal data collected through this technical process to third parties.

The person concerned can prevent the setting of cookies by our website at any time, as described above, by means of an appropriate setting of the Internet browser used and thus permanently object to the setting of cookies. Such a setting of the Internet browser used would also prevent Google from setting a cookie on the information technology system of the person concerned. In addition, a cookie already set by Google Analytics can be deleted at any time via the Internet browser or other software programs.

Furthermore, it is possible for the person concerned to object to and prevent the collection of data generated by Google Analytics and relating to the use of this website and the processing of this data by Google. For this purpose, the person concerned must download and install a browser add-on under the link tools.google.com/dlpage/gaoptout . This browser add-on informs Google Analytics via JavaScript that no data and information on visits to websites may be transmitted to Google Analytics. The installation of the browser add-on is considered a contradiction by Google. If the data subject's information technology system is later deleted, formatted or reinstalled, the data subject must reinstall the browser add-on in order to deactivate Google Analytics. If the browser add-on is not installed by the person concerned or by another person who has the power to do so, the browser add-on must be reinstalled by the person concerned in order to deactivate Google Analytics.


8. Privacy policy for applications

8.1 Application information, collection, processing, use and disclosure of your data

How we handle your personal data.

All data that you make available to us through your application, also in paper form, will be stored and processed by us. This is usually the following data:

  • Contact data

the position for which you have applied, including the nature and extent of the activity Application documents (cover letter, curriculum vitae, professional experience, training and attachments such as certificates), salary expectations, Possible start of work, In a few exceptional cases your identity documents as well as all other data that you send us during the application process. This may also include special categories of personal data, such as health data, which we collect, store and process, e.g. as part of a recruitment examination.

If a video interview is conducted, we only store the technically necessary data, but not the interview itself.

We may also collect the data about you from other sources, including employment agencies, third-party websites - e.g. job exchanges such as Stepstone or Monster, the references given to us and other publicly accessible data on the Internet.

For which purposes and on which legal basis we process your data.

We collect and process your personal data in order to offer advertised positions and to carry out the selection process. The data you provide us with will be stored and processed for the processing of your application and, in the event of an employment relationship being established, also for the performance of the employment relationship, if this is necessary for the performance or termination of the employment relationship or for the exercise or fulfilment of the rights and obligations of the representation of the interests of the employees resulting from a law or a collective agreement, a works agreement or a service agreement (collective agreement). Processing for other purposes does not take place. The legal basis is Section 26 (1) sentence 1 in conjunction with Section 26 (1) in conjunction with Section 26 (1) in conjunction with Section 26 (1) in conjunction with Section 26 (1). Section 8 sentence 2 BDSG as well as Section 22 paragraph 1 b BDSG or, in the case of profiles made public, Article 6 paragraph 1 lit. f DSGVO in connection with Art. 9 Para. 2 lit. e DSGVO. It is in our legitimate interest to get a first impression of you, which you can reveal in accordance with Art. 9 Para. 2 lit. e DSGVO.

In public.

In addition, we may store and process personal data about you to defend against legal claims asserted in the application process on the legal basis of Art. 6 Para. 1 lit. f DSGVO. This is also our legitimate interest in storage and processing.

If consent is required for storage and processing (e.g. for longer storage of your application for jobs to be advertised in the future), § 26 Para. 1 BDSG in conjunction with § 26 Para. 1 BDSG in conjunction with § 26 Para. 1 BDSG in conjunction with § 26 Para. 1 BDSG in conjunction with § 26 Para. 1 BDSG in conjunction with § 26 Para. 1 BDSG in conjunction with § 26 Para. 1 BDSG in conjunction with § 26 Para. 1 BDSG in conjunction with § 26 Para. 1 BDSG in conjunction with Para. 26 Para. 1 f DSG. Art. 6 para. 1 lit. a and 7 DSGVO is the legal basis.

To whom we transmit your data.

A transfer of personal data to third parties is not intended.

8.2 Duration of storage

Should we not be able to offer you employment, the data you provide will be stored for up to six months for the purpose of answering questions relating to your application and rejection. However, if your application documents are generally of interest and there is currently no suitable employment available, you hereby give us your consent to store your data for up to 24 months in order to be able to consider and contact you in future job offers.